Aviahire customers will enjoy:

1. Comprehensive features for achieving compliance

While some ATSs have left critical gaps in their GDPR compliance support – like collecting candidate consent – Aviahire’s GDPR Compliance Toolkit addresses all the key requirements of the GDPR. These features include providing notice of data processing activities, gathering, tracking, and refreshing candidate consent where necessary, setting data retention timeframes, and responding to candidate rights requests.

2. Flexible workflows to support your company’s unique compliance needs

There’s no one size fits all way to approach compliance. For example, companies will have different approaches as to when they collect candidate consent and how long they store candidate data. To support this complexity, Aviahire provides flexible workflows and configurations that every organization can use to meet their unique compliance needs.

3. Built-in guidance and reports for staying compliant

We know that achieving and maintaining GDPR compliance can feel daunting, especially when you have a whole team of recruiters handling candidate data. That’s why we’ve designed our GDPR features to be easy to configure, track, and manage – with alerts to keep you from taking actions that may compromise compliance, automatic nudges to take actions, bulk workflows, and reports that make taking the right steps quick and easy.

With that in mind, here are the key components of Aviahire’s GDPR Compliance Toolkit that will help our customers meet their new obligations.


you’ll need to specify which candidates to apply GDPR protections to. Your three options are:

  • Only candidates located in the EU
  • Candidates located in the EU and unknown locations
  • All candidates (regardless of their current location)

Once you’ve set who the GDPR protections apply to, you’re ready to define what those protections actually are.

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Legitimate interest

Your legal team may have decided to rely on legitimate interest instead of consent. If that's the case, you'll want to select "Rely on legitimate interest" under "Lawful basis"

Once that's done, you'll need to determine how long your 'legitimate interest' lasts for. This represents the amount of time after a candidate becomes inactive. Once legitimate interest for a candidate expires, you'll be prompted to anonymize or delete their data.

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Collecting consent

If a candidate applies when you have AviaHire set to store consent for a specific timeframe, changing your settings will not impact the retention time for that candidate. Any settings changes will not retroactively update candidates who have already given their consent.

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